5 Best Ways to Manage Time
Ever feel like you’re running out of hours in the day? Or maybe you have so much time, that you don’t know what to do with it all. We commonly blame it on procrastination or our lack of prioritizing. And sometimes it’s because we get so caught up on one particular thing, that all of the other tasks seem to become less important.
Well lucky for us, although we can’t control the hours in the day or easily turn back time, we can manage our time to make completing our daily tasks, or other goals, more efficient.
So, the next time you have a to-do list running out of the door and no time to finish it, follow these 5 suggestions to help you better manage your time.
1. Set goals in the beginning of each week.
Whether these are minor or major, or short or long, the point is to create an overview of your week. That way, you can know what is expected of you, what tasks you will be working to accomplish, and even better, how much time will be needed to complete each goal.
Figure out what is most important, but also the most time consuming. What holds the greatest value? What requires the most effort? Determine this by weighing the costs and benefits, writing down the requirements for each task, and then placing the tasks in their presumed necessary order.
3. Create a time schedule.
After making your list of goals for the week, determine the number of hours or minutes each will take you to complete. What time do you usually begin working in the morning? Use this time of day to begin your new schedule. If you don’t have a set time in mind, let’s use 9 AM for this example. Hypothetically, your first goal may take an hour, but maybe you don’t want to work on this particular job for that long consistently. Instead, you break up that time. From 9 AM until 9:30 AM you can work on job 1. From 9:30 AM through 10 AM, you can work on job 2, which only takes 30 minutes to complete. And lastly from 10 AM to 10:30 AM, you can complete job 1 as well. Breaking up your time is a great way to regain focus and stay fresh with ideas.
4. Set deadlines.
If your tasks have not already been given a deadline, make one. Deadlines will hold you more accountable for finishing your work on time. It creates a little added pressure that can actually be necessary or useful when a person needs an extra push. This pressure may help you work more diligently and efficiently as well, considering you’ll have to plan each task around the assumed deadline.
5. Be sure to take breaks and relax.
In between tasks, give yourself some time to relax. A mental break can be very helpful after being focused on something for an extended period of time. Working in an overload tends to slow down your thought process and typically leads to poor results. Fortunately though, breaks and relaxation can bring a refreshed, more patient mind with new ideas and thoughts, which then leads to even greater results.